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Terms of reference

UK Roads Liaison Group (UKRLG) Terms of Reference


Purpose
The UK Roads Liaison Group (UKRLG) was established in 2001 and is a non-profit organisation. The main aim of the Group is to bring together national and local government from across the UK to:

  • support highway infrastructure, engineering and operational matters; and
  • develop and disseminate guidance and advice on strategic issues concerning the policy and management of highway assets.

Vision

  • Support the delivery of safe, reliable and efficient highways services across the UK.  With the aim of delivering better services to highway professionals, road users and communities across the UK.

Values
The values of UKRLG are to:

  • be customer focussed, in terms of both highway professionals and all road users; and to understand and respect them and their needs;
  • be open, objective and impartial;
  • be collaborative and to closely liaise/work with other sector organisations/groups on all highway infrastructure assets;
  • help the sector to learn lessons and improve the overall resilience of the transport network.
     

UKRLG Membership
The UKRLG has the following membership:

  • Department for Transport
  • Chair of UK Bridges Board
  • Chair of UK Lighting Board
  • Chair of UK Roads Board
  • Chair of UK Network Management Board
  • Highways Agency
  • Scottish Government
  • Welsh Government
  • Transport Northern Ireland
  • Transport for London
  • Association of Directors of Environment, Economy Planning and Transport (ADEPT)
  • Society of Chief Officers of Transportation in Scotland (SCOTS)
  • Transport Advisory Group (TAG)
  • County Surveyors Society WALES (CSS Wales)
     

UKRLG will:

  • meet at least three times a year;
  • have a standing agenda with Board Chair reports;
  • communicate effectively with the sector;
  • oversee the work of the UK Boards, including participation in their business planning process by advising on priorities, approving final plans and monitoring progress;
  • support the work of the UK Boards by appointing Chairs when required, ensuring secretariat support is provided;
  • provide an overall steer to the Boards on strategic direction and priorities;
  • consider concerns arising from the UK Board’s and advise accordingly and to make any final decisions;
  • sign off technical guidance or advice which has originated from the Boards or other associated sub-groups;
  • act as custodians of the four Codes of Practice (Well-maintained Highways, Well-lit Highways, Management of Highway Structures and the Management of Electronic Traffic Equipment) to ensure they maintain the sector standard for good practice in highway maintenance;
  • promote dialogue and information exchange regarding key issues that may arise across the highway infrastructure family or to consider any cross-cutting transport issues;
  • assess research proforma’s submitted by Boards (at the start of each Financial Year) and to agree on research projects to be funded and taken forward;
  • be a conduit for sharing results and findings of current work and any final guidance/best practice advice to Group member’s organisations and other appropriate networks as appropriate. This includes promoting and delivering research and guidance in respect of the work of the Group and associated Boards;
  • invite external expert representatives (including representatives from the private sector) to attend meetings as and when required;
  • provide input, where required, into specific research programmes and to critique/review methods and approaches being developed;
  • consider future developments (horizon scanning) with regards to highway assets and to decide on specific and timely projects which could be undertaken by the Task and Finish Group;
  • broaden contacts with other research organisations including academia on highway engineering issues;
  • work with UK representatives of European policy committees to track and inform on emerging European legislation that will impact on the UK in future, providing guidance to stakeholders;
  • provide a cross-cutting approach through its membership that ensures each tier of central and local government is represented and that this ensures a smooth flow of dialogue and information across the sector; and
  • consider emerging technologies and innovation to enable best use of the highway asset.

     

Reporting
All UKRLG and Board minutes will be accessible on the website to ensure transparency. Any issues that may relate to commercial or other sensitivities will be redacted.

UKRLG will at the end of each financial year publish an annual progress statement. This will be published on the UKRLG website and will set out the key work that both the Group and Boards have undertaken over the previous financial year.

Funding
Funding subscriptions for Secretariat support for UKRLG will be reviewed annually and at the last UKRLG meeting before the new Financial Year. Key organisations will be expected to contribute based on an agreed funding formula.

Secretariat Support
Secretariat support for the Group and associated Boards will be provided by the Chartered Institution of Highways & Transportation (CIHT).

Review
Both the membership and Terms of Reference of the Group will be reviewed every three years, with the opportunity to co-opt members as appropriate.